Conference & Team Build

The client wanted an exciting and engaging edge to their annual conference which was to promote the re-branding of their products as well as introduce a new company philosophy to the attending delegates. This event was to include team building activities along with a dinner and awards evening.

Scale

80 delegates from all over the UK


Solution

We created the theme of 'A New Dawn, A New Day' to accompany the emphasis of the new strategy behind our client.

The De Vere Harbor Hotel in Southampton was the ideal location to hold a conference and evening dinner for the amount of delegates attending. The challenge to us was to bring ideas for break-out rooms to keep delegates refreshed and interactive with the days overall goal. We also provided team build activities to break up the day between the conference and the awards and dinner evening.

The solution for the break-out rooms came in the form of a few rooms themed in different ways with specific goals to educate and gain interaction. You can see from the pictures the types of break out rooms we created which included a cinema and grocery store.

To break the day up, a scenario was created where the delegates were split up into teams which were already per-determined by name badge colour and wearing t-shirts given to them. The general story and challenge behind the day was to crack the code the secret agent had set out. In order to obtain the correct combination of numbers, a treasure hunt involving clues were scattered around various places along The Solent.

The team build included 12 speed boats racing along The Solent to a remote island off of Bournemouth, where several team activities took place. The teams then sailed off to Cowes, Isle of Wight to complete their overall task and crack the code.

The days activities allowed enough time back at the hotel for the themeing to be changed for the dinner and awards evening by our event planners along with entertainment features for delegates to enjoy. Before entering the dinner room, several tables were laid out in the hallways representing different countries and their food that you would normally have when visiting those places.

Delegates were then able to enter the main room and enjoy the dinner and awards evening.


We provided the following services:

  • Production management and planning
  • Award ceremony and entertainment
  • Bespoke team building activities 
  • Set design, Audio, Video and Lighting

Result

It was really good working with Penguins, from the outset they were well organised and structured. They were adaptable and flexible and responded well to many of the changes we imposed.

The communication of our 2013 plans to our teams was a real highlight. Penguins excelled at both the physical delivery of the presentations plus the dressing of the conference.

And finally on the day they went out of their way, often beyond the call of duty, to ensure a great, well organised day. A personal thank you from me.

United Biscuits